With so much bad weather across the country recently, wedding contingency plans are an important way to keep your guests and yourselves prepared. While the important thing is moments with family and friends, you want everyone to be comfortable and safe while attending your ceremony. Here are five tips for wedding contingency planning.
Look at Weather Trends Before Setting Your Date
Use the internet and local tools to find out what the weather tends to do on your wedding date before you book. Gather information about rain, heat, cold, and humidity trends in the area, whether local or at your planned wedding destination. Also, consider finding a wedding planner that works in the area with personal experience regarding weather trends. Especially if you’re having an outdoor wedding in the summer, rain or high humidity may have a significant impact.
Plan a Backup Venue or Tent Beforehand
Especially for outdoor weddings during extreme weather seasons such as summer and winter, you want to have an alternative venue planned. If the temperature gets too warm on your wedding day, have cooling places such as tents and fans ready for guests to cool off. If it gets chilly, have space heaters ready for guests to warm up during the day’s events. If rain and snow or extreme temperatures may impact your primary venue, be sure to inform the alternate venue so they can be ready for you. Keep everyone in the loop about your plans should your venue location change.
Speak With Your Wedding Venue Before Booking
You never know what kind of accommodation a wedding venue has to offer for contingencies unless you ask. Some questions to ask are: if they have a tent, and will it be able to hold all your guests. If they don’t have a tent, ask if they can supply one in case or ask about other rooms available. Finally ask about extra costs associated with any contingency items that may be needed. Budget for a wedding contingency early on so you don’t have to worry about it later.
Keep Your Vendors in the Loop
All vendors should be kept in the loop about your wedding plans. Should things need to move to a plan b, the vendors need to know the alternate locations and timing. You and your wedding planner should be prime contacts for keeping your vendors in the loop as things go.
Choose a Point Person for Plan B
If you’re not hiring a wedding planner or a day of wedding planner, make sure that you have a contact person keeping vendors and guests informed. You want this person to be organized, reliable, and familiar with the area, especially if it’s a destination wedding. This person should be informed of all the plans along the way and be ready to jump in at a moment’s notice.
Weather may become a factor for your wedding but find ways to still enjoy the day with loved ones. Check out our bridal collection if you’re in the market for a wedding dress.